Regular property inspections are a critical part of good property management.

Not only is it an opportunity to check that the property is being looked after in accordance with our expectations, but to identify any maintenance issues and propose appropriate remedies.

It also an opportunity for landlords/property managers and tenants to keep in contact with each other and provide feedback.

Completing regular inspections will be a requirement under landlord insurance cover so it is important to familiarise yourself with the terms of your policy and put systems in place to meet those requirements.  Failure to meet these timeframes is likely to affect the success of any future claims.

Types of Inspections

Initial Inspection

At the beginning of a tenancy, the landlord/property manager will complete a thorough inspection to record the condition of the property.  Nobody wants to pay for damage they didn’t cause so it is important to have detailed, accurate records and photos. Things like marks, stains and pre-existing wear and tear or damage will be recorded and shared with the tenant.  Both landlord/property manager and tenant should sign this record and this will be kept on file.  It can be referred to during and after the end of the tenancy as a reference point for any change in the property condition.

At The Rent Shop Nelson, we will also complete a follow up inspection six weeks after the start of a tenancy to check we haven’t missed anything and see how the tenants are settling in.

Routine Inspection

During the tenancy, the landlord can do inspections no more than once every four weeks, although most insurers require a minimum of once every 3 months.  A landlord must give 48 hours’ notice to a tenant to carry out an inspection or test for methamphetamine, or 24 hours’ notice to carry out repairs and maintenance or to check smoke alarm compliance.  A tenant can be present at an inspection and it can be a good opportunity to catch up with the property manager/landlord.

A report will be prepared following on the inspection which will be forwarded to the owner to keep them in the picture with how their property is being looked after and provide photographic evidence of the condition.  The report will show any requests made to the tenants for improvements or requiring action.  Repairs and maintenance identified by the property manager will also be notified to the owner.

Follow Up Inspection

After carrying out an inspection if the landlord believes that the tenant has breached their responsibilities in some way, for example not keeping the premises in a reasonable standard, they might choose to send the tenant a ’14 consecutive day notice to remedy’.  At the end of these 14 days the landlord can return to see if the breaches have been remedied.

 Outgoing Inspection

At the end of the tenancy, the landlord and tenant should check the property together.  This is a thorough check of the property to identify any wear and tear, damage and cleanliness.

To learn more about The Rent Shop Nelson’s comprehensive inspections and reporting, and excellent systems we have in place to minimise the risk to our landlords and their properties, please contact our Business Development Manager – Julian Kett on 022 639 2620 or email at